Effective Minutes Writing Workshop

LEARN, WRITE AND UNDERSTAND IMPORTANT POINTS IN MINUTES WRITING

A one-day minute-taking-intensive workshop led by Enrico Varella, where you’ll explore the foundation and methodology to minutes writing.

Programme is available for customised in-house delivery.

Please contact Integrative at 6536 8860 for details.

ABOUT THE WORKSHOP

In view of our responses to the current crisis, we are engaged in more meetings whether it be online or face-to-face, board meetings, staff meetings or meetings with beneficiaries. With the increasing frequency, one of the most critical but often overlooked element for documenting meetings is effective minute-writing.

As more staff are expected to write minutes of meeting on a rotational basis, we are pleased to share a 1-day skills intensive workshop where you will apply step-by step tools through “live” writing exercises and case scenarios that can help you even with impromptu meetings.

WHAT YOU WILL LEARN

By the end of the 1-day workshop, you will:
1) Be more comprehensive when writing minutes.

2) Be able to take an active approach to clarifying and ascertaining facts and decisions during the meeting.

3) Be able to focus on the 3 main components of the meeting for better minutes writing.

WORKSHOP OUTLINE

MODULE 1

The “WHAT”
• What is a report on the Minutes of the Meeting?
• Documenting an event or official business
• Archive and curating issues discussed

The “WHY”
• Reasons for writing MOMs
• Making decisions
• Involving others and participation

The “HOW”
• Format and structure of reporting
• Flow of meeting and procedure of recording
• Assessment and determining direction

The “WHO”
• Key roles of the meeting and how to express them
• Actionable points: Person assigned and dateline
• Who are the decision-makers?

MODULE 2

The “WHEN”
• When do you meet for a meeting?
• Urgent and critical matters
• Timeline for completion of task
• Ensuring next steps are taken

The “WHERE”
• Formal versus Informal settings
• Group versus 1-on-1 meetings

The “WHICH”
• How do you present the minutes?
• Key words to use in reporting
• Types of decision made and how to report it
• Summary of agreements and action
• Checklist

WHO SHOULD ATTEND

Entry-level executives to middle level managers who would like to develop skills required towards minutes writing.

DATE, TIME & VENUE

TBC
9.00 am to 5.00 pmILC Training Hub

ABOUT THE FACILITATOR

Enrico Varella

Enrico Varella is a Managing Consultant with Integrative Learning Corporation Pte Ltd. He has extensive cross-border experience, having trained in 20 countries including Singapore, India, Southeast Asia and Northeast Asia since 1993. He is fluent in English, Mandarin and Chinese dialects.

His key competencies are in oral and written communication, change management, performance management, human capital development, communication and interpersonal skills, coaching, creative thinking skills, leadership skills and building high performance teams.

Enrico has been a Secretary-general and Secretary since 1994 for a few Not-For-Profit organisations. As an EXCO member in few associations, he has led many board meetings and written or vetted minutes of meetings. He has written and approved minutes of meeting in MNCs over the decades and has coached decision-makers on how to record and present minutes of meetings. He is an editor of a newsletter for 24 years, and a published author and playwright.

Enrico graduated with a Master of Education (Educational Leadership & Management) from RMIT and a Bachelor of Science in Applied Psychology from University of Southern Queensland. He is a certified Master Practitioner in NLP and a Licensed E. O. M. Trainer and Modeler-To- Mentoring.